Contents of the Create FY Budgets from PY Budgets Outlooks Screen

Use this screen to create future fiscal year (FY) budgets from prior year (PY) budgets or outlooks. Data from the source budget/outlook automatically populates the new budget.

Note: You need to perform the budget cycle initialization process (Organization Budgeting > Budget/Outlook Processing > Create FY Budgets from PY Budgets Outlooks ) before creating any organization budgets. Only the initiated budget years will be available on the drop down list or lookup table when you select a target budget year.

Contents

Field Description
Parameter ID Enter a parameter ID if running the application through the job manager.
Description Enter a description if running the application through the job manager.
Organization ID

Click to select a top level organization ID.

Note: Budgets will be created at the same level as the budgets or outlooks in the Source Fiscal Year of the selected Organization ID.

Organization Name This field automatically populates with the organization name that corresponds with the selected organization ID.
Source Fiscal Year

Click to select a fiscal year from which to copy the source budget or outlook data for the target budget year.

Note: If a committed budget or outlook does not exist in the source fiscal year that you intend to use, an error message displays.

Target Budget Year

Click to select a target fiscal year for which you want to create an organization budget.The labor data, including splits for direct and indirect labor, will be copied to the new budget subtasks down to the employee level.

However, top level budgets, top level outlooks, and rates post entries in the source fiscal year will not be copied to the target budget year.

Notes:
  • Only the initialized budget years will display on the drop-down list and lookup table when you select a target budget year.
  • Make sure that there are no existing organization budgets in the target fiscal year, or they will need to be deleted to continue.

Preview Subtask

After you have entered the required information into the fields, click the Preview subtask to display the available budgets/outlooks for your specified source and target budget years.

The following table describes the columns of this subtask.

Column Description
Source Fiscal Year This column displays the source fiscal year.
Source Organization This column displays the source organization.

Note: This is the same as the target organization.

Source Type This column displays the source type which is either BUD or OLK.
Source Version This column displays the source version 1.
Source Status This column displays the status of your source budget. The values could be Approved, Complete, or Incomplete.
Target Fiscal Year This column displays the target fiscal year.
Target Organization This column displays the target organization.

Note: This is the same as the source organization.

Target Type This column displays the target type BUD.
Target Version This column displays the target version 1.
Target Status This column displays target budget status Working.
Created By This column displays the user ID.